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WHMCS is an all-in-one client management, billing & support solution for online businesses. Handling everything from signup to termination, WHMCS is a powerful automation & support tool.

It is not limited to just web hosting, any business with a need for online billing, particularly of a recurring nature, for example services or memberships, then WHMCS can be a perfect solution.

WHMCS can be used as a standalone client area portal, or integrated into your website, and provides you with a members area to allow clients to signup and manage their account & services with you, make payments, and request support.

WHMCS integrates with payment gateways, server provisioning APIs, domain registrars & fraud protection services to be able to fully automate the ordering and provisioning process.

Features of WHMCS

  • Automated Invoicing will take care of billing your customers on a recurring basis and will group items due on the same day by the same customer together to reduce gateway charges
  • Manual Invoicing allows you to generate one-off invoices for custom services or >work carried out for users
  • Quotes/Estimates can be created and sent to potential clients and then converted to invoices at the click of a button if accepted
  • Automated Payment Processing is offered with all the supported gateways and you can extend it to others by building your own payment processing modules
  • Tax Support allows for both inclusive and exclusive tax, tax exempt clients & products and support for up to 2 separate levels
  • PDF Invoices can be downloaded for saving or printing
  • Email/Print Invoices with the batch PDF generator functionality allowing you to print invoices for those users who prefer a paper copy
  • Manual Payment Entry so you are not just limited to supported online payment gateways – you can also apply payments such as cheques, wire transfers, etc…
  • Credits can be issued to a user by an admin or by the client choosing to prefund their account in advance. These are then applied to future invoices.
  • Flexible Promotions which allow you to offer one time or recurring discounts for fixed amounts or percentages which various qualifying criteria
  • Verified by Visa & MasterCard SecureCode is supported on certain gateways
  • Automated Creation of services is possible as soon as an order is placed, on receipt of payment or only once an admin user has approved it
  • Automated Suspension when accounts become overdue and reactivation as soon as they are paid for
  • Automated Termination can be set to remove users accounts should they become delinquent for a specified amount of time
  • Automated Upgrades make it easy for users wishing to upgrade their services from you with calculations done automatically
  • Tax Support allows for both inclusive and exclusive tax, tax exempt clients & products and support for up to 2 separate levels
  • Password Resets can be automated from WHMCS
  • Automatic Late Feescan be applied to invoices after a preset number of days either as a fixed amount or percentage of the total due
  • Reminders & Overdue Notices can be configured to go out before and after an invoices due date to chase up late payers
  • Single Login by using WHMCS your clients will have only one login to remember to access their account and support with you
  • Personal Info can be viewed and updated aswell as adding of additional contacts for emails to go, password changes and security question updates
  • Service Management area allows clients to view the details of the products & services they've bought from you, order upgrades, order addons, view & change login passwords and request cancellation
  • Domain Management area allows clients to view the details of domains they've bought from you and manage those domains
  • Invoice/Payment/Email History shows clients all the invoices and emails that have been generated and sent to them for review at any time
  • Orders can be placed using the built in order form for new products/services/domains
  • Domain Checker allows clients to search for domains they wish to register individually or in bulk and then proceed to order
  • Multi-Purpose not limited to just hosting packages
  • Billing Cycles of Free, One Time, Monthly, Quarterly, Semi-Annually, Annually & Biennially
  • Prorata Billing is supported to bill until a certain date of the month
  • Product Options to allow ala carte selections
  • Custom Fields to collect information specific to that product
  • Addons for cross-selling additional products & services
  • Download Distribution allowing the selling of e-products such as software, ebooks, and other downloads
  • Welcome Emails can be created on a per product basis
  • Stock Management that will stop orders being placed once the stock has run out
  • Domain Registrars integrated include all the most popular providers and you can use multiple ones concurrently to ensure you are getting the best prices (as a WHMCS user you will get free access to Enom/ResellerClub accounts through us)
  • Domain Registration/Transfers can be automated on receipt of payment or wait for admin approval but still not require you to ever leave WHMCS
  • Domain Renewals can be ordered by your clients from the client area at any time and also automated on receipt of payment
  • Auto Renew can be enabled/disabled to determine whether an invoice generates for that domain when it comes close to expiry
  • Nameserver Changes are possible with all built in registrar modules allowing both you and your clients to view and change the nameservers their domains are pointed to in realtime
  • Contact Info likewise can be viewed and updated by clients and staff alike
  • Domain Locking status can be seen within WHMCS and turned on/off at will
  • Nameserver Registration is also possible allowing the setup of private nameservers particularly useful for your resellers
  • ID Protection Addons can be offered during the signup process for TLDs that support it
  • Get EPP Code is also supported on some modules as is DNS Record Management & Email Forwarding (Enom only)
  • Ticket System which allows you to efficiently manage client email requests amongst a team of staff
  • Auto Answer Suggestions that suggest possible answers to a users query from your knowledgebase before submission to help reduce common queries
  • Escalation Rules to ensure that no ticket goes unanswered for an unacceptable period of time
  • Email Piping which lets clients simply email your company and generate tickets in the ticket system
  • Spam Filters allowing you to block specific keywords, phrases and email addresses
  • Announcements for keeping your clients up to date on news and information about your company online and via RSS
  • Downloads system for providing access to key tools (ftp, email config, etc…) or downloadable products
  • Knowledgebase to provide answers to those frequently asked questions so the client can help themselves rather than waiting for support
  • Server Status which can be used by customers & admins alike for real time checking of services, load and uptime of your servers
  • Network Issues provide a central reporting system for any outages or scheduled maintenance on your network (+ RSS)
  • Server Modules which let you automate product activation, suspension, termination & more. Many modules are supplied by default but you can also build your own…
  • Registrar Modules for domain management & automation including registrations, renewals, nameserver changes, WHOIS updating, and more…
  • Gateway Modules integrate with payment solutions for accepting payments & automating refunds. Supplied with over 50 by default and the ability for you to build your own or have others developed…
  • Admin Modules let you bolt-on additional tools and integrations to your admin panel for easy access by staff
  • API allowing you to perform actions inside WHMCS from other systems such as adding clients, custom order forms, generating tickets, and more…
  • Action Hooks which let you run your own code when various actions occur inside WHMCS, for example updating details on a remote system, or running furthur automation
  • Templates for both the client and admin areas let you fully customise the frontend your clients see and the layout/styling for staff
  • Writeable Directories can be moved above the public_html directory for added security
  • Move Admin Area to stop would be hackers from even being able to try guessing your login
  • Failed Login Notifications so you know if login attempts are being made
  • Auto IP Ban after 3 failed login attempts
  • Password Encryption for all passwords that WHMCS needs to be able to decode and read at a later time so they are not readable in the database
  • Client & Admin Passwords stored as irreversible md5 hash values to prevent passwords being reversed
  • Credit Card Data is encrypted using the AES Encryption protocol
  • API IP Restrictions to only allow specific IPs access to your installs API
  • Enom SSL Certificates provisioning can also be automated with WHMCS both for placing the order and allowing the user to configure without leaving your site
  • Link Tracking allows you to generate links that track click-throughs and conversions and so provide a great way to track visitors to your site from different ads
  • Email Alerts are sent for many events occurring in WHMCS such as new ticket replies, automation actions & failures, daily cron activity, failed logins & client changes
  • Automated Database Backups ensure you will never lose your clients data by having backups FTP'd to a remote server or emailed to you
  • Multi-Language Support means customers can choose their own language and find your client area localised to that as well as the emails they receive

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